Showing posts with label Event Solutions Magazine. Show all posts
Showing posts with label Event Solutions Magazine. Show all posts

Tuesday, March 1, 2011

Stop Decorating, Start Designing.

Originally Published in Event Solutions Magazine in February 2011

Nine times out of ten, design articles and columns focus themselves on hot products, great ideas and the next best trend. Design writers want to share their latest event, a cool new product or the a crazy color combination. They obsess themselves with the things that we design with – linens and flowers and food and technology. That is to say most design articles focus themselves on the very practical, well received, easily digestible and highly desired content of decorations.

I think this is because decorations are tangible; therefore they are easy to understand. I can write a column all about what to do with ice (see last month) and you the reader will understand five interesting ways to use ice at their next event. But what does an ice sculpture - however cool - or, for that matter, a linen or a centerpiece idea have to do with design. Nothing. And everything.

The nothing part first. To Decorate. To Design. Both active verbs, but with different meanings and different outcomes. The term decorate is defined as the act of embellishing, of furnishing or adorning with something ornamental. When you decorate, you make something more attractive by adding ornament or color. By contrast the term design means thoughtful creation. Design implies a thoughtful intent to create something that is not only aesthetically pleasing but also functions. To decorate is to simply cover up for some purpose. To design is to reveal that purpose at its best and make it beautiful.

The designer knows why the design exists. The decorator doesn’t. Designing is making conscious decisions which are informed by your events purpose and which collaborate to communicate that purpose. Decorating also requires conscious decisions but void of intention, the décor exists often for its own sake because it is pleasing or beautiful. That is why a centerpiece, a buffet, or a linen on their own merit have nothing individually to do with the design of an event. They may be beautiful as individual elements or even in combination, but void of any correlation to the purpose of the event they are simply decoration.

This is not to say that there is anything wrong with decoration. I know and respect greatly a lot of people who decorate very well. And many times, our clients are only looking to us to be decorators – to make their events pretty or colorful or beautiful. And as decorators, we do this and all is well.

I said at the beginning that a linen or a centerpiece may have everything to do with design. And they do, when they are a part of the conscious plan of event and are chosen not for their own sake, but to be active contributors to the experience being created. When these individual elements work to contribute to the telling of a story or communicate the values of a brand, then they have a role to play in the design of the event. Then they exceed their own merit and contribute aesthetically and purposefully to the project.

So in this new year, I would like to take a chance with this column to advocate for the designer. That individual who sees and is inspired, and truly creates – a risk taking behavior which means finding something new (at least to them) which meets their clients need and in the art of its making, the design acts to communicate a value, a purpose, or an idea. And to ask more clients to seek design for their events in 2011 – to create experiences rooted in purpose, with the intent to communicate a message.

The great thing about being a designer is that you are part of a process. It is collaborative, creative, and messy, but in its success, together with your client, you end up making something greater than the sum of its parts. And through that process, not only does the event meet its key objectives – and the audience shares an experience worth having – but you and your client learn because you tried and you become better at your job because you took part in a process that continues on the next event and the next one and the next.

Tuesday, February 23, 2010

Get Your 2010 Spotlight/CATIE Awards Badge

This year's Spotlight/CATIE Awards for Event Solutions Magazine and the International Catering Association have gone viral. As we continue to experiment with new ways to engage social media into tour awards program we are excited to release the following badges for attendees and for finalists to proudly wear on their websites, blogs, Facebook Pages, Twitter Pages, email signatures and your other social media profiles.

Simply right click the image you want to use and save it to your desktop. Upload it to the site.







Wednesday, February 10, 2010

Are you going to The Spotlight/Catie Awards at the Catersource Show?


It is official: BeEvents has been tapped to design and executive produce the 2010 Spotlight/Catie Awards for the 2010 Event Solutions/Catersource in Las Vegas, March 8, 2010. Beyond an honor, BeEvents is excited to put together an incredible team of sponsors and partners to deliver an awards event which celebrates the work of all of the incredible finalists and showcases new ideas every event professional can use.

Most exciting, this year's event will be hosted at the spectacular new Mandarin Oriental Hotel and the Opening Night Party at Eve the Nightclub in the new City Center.

As is the case with events across the country, Social Media will have a role in this year's event. In the coming weeks we will be crowd-sourcing input on various aspects of the event, allowing guests to have their say and contribute to making this years Gala a complete success. The hashtag #escs10 is being used to communicate updates engage participation and announce the winners online all night long!

We need some help! Are you Social Media savvy and attending the conference? If so, we are giving away 4 individual tickets to the 2010 Spotlight Awards Gala/Opening Night Las Vegas party to bloggers, video bloggers and tweeters who will come and help share the event with the greater event community. We will let you in on secrets and get you backstage so you can communicate the scoop to all those following along.

To get your Social Media Pass to the Gala:

1. Email info@beeventsdesign.com with the subject: I wanna blog at the Awards!
- include all the pertinent info: your name, company, email address, blog, twitter handle, and how you would be able to help us spread the word about the event!

2. If you haven't already, make sure you are registered to attend the Event Solutions/Catersource Conference in Las Vegas, March 8-11, 2010.

We are looking for four distinct voices, so only one ticket per company/person. We will contact reach out to our 4 winners with further instructions and distribute your Social Media Pass!

Tuesday, January 5, 2010

BeInspired

Editor's Note: This article is a shortened post of the January 2010 Design Column in Event Solutions Magazine, pages 48-49.

N-E-W-Y-E-A-R spells Relief! Or so go the hopes and exaltation of many event designers and producers this year. I don’t know about you, but 2009 needed to be done. At best, the year was a mixed bag. And at worst a lot of twiddling of thumbs as clients remained unsure and indecisive. Or my new favorite: the reinforcement of the increasingly bad behavior of contracting and delivering projects with days or less notice. But all that (hopefully) is remains in 2009.

With a new year off and running, its time again to be inspired. But where can you find inspiration for your new project or an old one in desperate need of rejuvenation? Here are a few tricks which get my creative juices going.

Go Shopping: for everything except what is on the store shelves that is. Retailers spend mucho dollars each year, forecasting trends and implementing colors and styles that will trickle down in 1-3 years to the event world. But beyond the commercial goods, look closely at the way retailers display their goods. Creating places for customers to pause or various focal points to draw customers through large spaces is what retail store designers are good at. And they employ many of the same strategies event designers can to accomplish the same goal. So look close next time you walk into Target or Crate & Barrel or your favorite store. The next great trend in buffet displays may turn out to be little more than an innovation on a sweater rack.

Don’t want to leave your house? Turn on the TV ...and watch the commercials. Same thing goes – watch closely and you will see trend colors, styles, motifs, and patterns emerge before your very eyes. Television programs can contribute to, particularly those which tap into the current cultural emotion. There is a reason the television show Mad Men is so popular. In our uncertain economic climate, the emotional trend is towards authentic experiences that remind us and re-inspire us about the simple good things in life. Classic, formal style has returned, but with a modern twist.

Go Swatching! Now I know clients give me a funny look every time I suggest we hit the hardware store, but truth be told, the paint section of your local hardware giant or hometown store is one of the best places to play with color. Grab a handful of those over-sized color chips in colors that strike you or your clients as favorites or inspirational. Having the big color chips makes it easy to mix and match and find a palette that suits your needs. Use this to build a style or color board incorporating favorite element and decorative items and before you know it your design will start to emerge.
Read more about using color from the impeccable Sasha Souza.

Branch Out: One of my favorite new inspiration ideas is that of branching. It is a version of brainstorming where you take an object and describe every detail of it, eventually using those details as the base of your design. So lets say you have a client who loves watermelon. You can use the watermelon as your inspiration. First list all of its qualities: red, green, white, seeds, black, round, oval, heavy, large, wet, sweet, etc. Perhaps consider the things that come to mind when you think of watermelon: summer, sun, outdoors, grilled foods, holiday, etc. Use those ideas and elements to create your event: your color palette may include variegated shades of greens and melon red. Flowers may be large, heavy and round in shape but with a sweet summery scent. Perhaps oval dishware. This is not about literally doing an event that has watermelons as centerpieces and looks like a watermelon! It is about being inspired by the essence of the watermelon to create your design.
Learn more about branching from The Wedding Guys Blog.

Now it's your turn. Where do you find Inspiration??


Friday, January 1, 2010

We need your VOTE!


We have some exciting news! BeEvents' creative producer, Ryan Hanson has been selected a finalist for the 2010 Event Solutions Spotlight Award for Designer of the Year... It is a true honor and we are up against some great competition (as well as colleagues and friend)... But now it is in your hands (and all the hands of the people you know...and they know... and they know!)

We need you to take 2 minutes and VOTE by January 31, 2010. You can vote once from any email address (and they only collect your email address to verify that you vote only once.)


Go to: http://www.event-solutions.com/spotlight/vote/ Enter your email address and VOTE for Ryan Hanson, BeEvents for Designer of the Year. You can vote just for us or you can explore and vote in the other categories as well.


But WE NEED YOUR VOTE(S)!!!! (And then pass along to your colleagues and friends)

Wednesday, June 10, 2009

Shameless Self Promotion in Press

I like to write. And fortunately, for me, editors like my thoughts! :o)

So in a self identified act of shameless RT of my past work, and in an attempt to drive more traffic here to this blog, and because today, I cannot think of anything more to say, and because I like to have all of this in one place and I don't know HTML to code it into my own site, for anyone who finds themselves board or interested, a list of some "good" reading:


Special Events Magazine
Bridging the Gap - November 2006
The Trouble with ROI - June 2008 ISES Pages
Event Ten
ts Serve as Sacred Spaces, Party Places (Cover) - December 2008
Event Pros Turn to Online Social Networking - December 2008
Cutting Edge Looks in Special Events - January 2009
Event Pros Deliver on Tight Budgets - February 2009
So You Wanna Win an Award - March 2009 ISES Pages




Event Solutions Magazine
The X Factor - April 2007
Gen Y Time - February 2008
It Report - May 2008

Open for Business - June 2009

Friday, March 27, 2009

Continued Musings....

After reading my last posting, Musings of an Event Designer..., I thought I should expand on some of these ideas. As a reader, I know what you are thinking: That is all well and good theoretically, but my event still needs design! For your benefit, I will offer these continued musings:

Spotting Trends
: This task is easier than most people think. It simply requires the ability to pay attention and be tuned in. If you want to know what culture is doing or what color is popular – turn on TV and watch the ads. You know which ones stand out, and pay attention to their choices of style, language, colors, shapes, fonts for text. These companies spend ba-gillions to sell products so piggyback on the research and focus groups they have paid for to generate your ideas. Want to know what color is in this season – you could look to the red carpet, but it is easier to follow the red bulls-eye; into Target that is. Walk up and down the aisles, particularly home furnishings, seasonal, and notice what is on the end caps. Target has a remarkable ability to be on trend within six months for retail, a time line that gives you as an event planner at least a year to work with. Continue your search through other stores in the mall – Pottery Barn, Crate and Barrel, Abercrombie & Fitch, or the Apple Store. Target great brands that understand who they are. Think Google, Disney, or again, Apple. In hospitably, W Hotels articulate this better than any in my opinion, and the rest of the Starwood properties rate up there too. And never skip over culture magazine and industry publications: BisBash, Event Design Magazine,
Event Solutions Magazine, Special Events Magazine.

But often trend is more nuanced and detailed. While these examples will make you aware of general trends, focus in on the attendees of your group – what is the demographic and what do they like to do. Take the opportunity to experience and understand the lifestyle of your guests and simulate those experiences in your event. Remember always to aim high – guests are savvy and smart and there is nothing worse than an event that generalizes its design, packaging a theme or décor and “talks down” to them.

Thoughts on Theme: I apologize to everyone I will offend with this, but any packaged theme I have ever been offered, experienced or seen has been nothing more than a glamorized prom. Props have their place, but most “Themes” use and abuse them to their clients’ and guests’ dismay.

Event design cannot be packaged and resold because every event is unique. But if I have to make one generalization, I will say this: Personalize it. The trend in design as in culture is toward AUTHENTIC, PERSONALIZED EXPEREIENCES. People do not want Casino Night or Hawaii at their event as defined for so many year in the traditional prop sense so many of us are familiar with. That does not mean guest don’t enjoy casino games or tropical drinks and/or foods – but there is nothing authentic about plastic leis and giant fuzzy dice. Similarly, there is nothing personalized about the Tiki Hut with fake umbrella and plastic lanterns serving margaritas or the white lounge furniture in the VIP lounge. Integrate messaging into the décor through linens and lighting. Target entertainment towards not only the taste of your guests but also the purpose of the event. Enliven the experience with authentic details. The future of good event design is towards a nuanced, in depth understanding of your guests so that you provide design and décor that allows the guests to create their own adventure throughout the offered event experience.

Understand Your Boundaries: All events are bound with limitations – time of day, demographic of the guests, or the seemingly always challenging budget. Understand these boundaries and use them to your advantage when designing your events. Consider venue shape and space, or the events time of day. Think about what your attendees like, don’t like, and could like if given the opportunity. Hidden in these limitations are jewels to innovate upon as your design your experience. Remember innovation is hardly big and dramatic, but more often involves simple half-turns on a familiar idea or experience. Doing little things, slightly differently – mixing the shape or sizes of tables, serving food on a different shaped plate or family style rather than plated or buffet, or even switching the order of the program and dinner – will keep your guests comfortable while offering up something new.

Last but not least, remember this: Design is not décor, and décor is only one aspect of design. Good design is holistic in its approach. It is about articulating an idea throughout the event experience, not only in your tabletop décor but in the food, the lighting, the invitation and the gift bag. The more integrated, consistent, and, on the whole, simply your idea, the more memorable the event will be for your guest. It is a fine art-defining design-and guests are intuitively intelligent. They know when something is off, but more importantly they know when all the elements are working together. And in those moments great event experiences are created.